SFO Billing Specialist job, Part-time Remote work, palo alto

 Under the direction of the Office Administrator the firm's Billing Specialists are responsible for working as a team and with various Attorneys, their assistants and other timekeepers on preparing client billings in accordance with established firm and client policies and procedures. This position involves working closely with Billing Members to ensure that all client billings are properly processed and the information contained within the bills is accurate. The position requires a thorough understanding of the client's billing requirements, history and billing policies. Additionally, through the knowledge gained in the billing process, the billing specialist should have the ability to highlight areas of concern or follow up for the Billing Member, such as; identifying unapplied cash which may be applied to invoices, splitting fees among different clients, highlighting anomalies in bills for Billing Member follow up and identifying accounts for collections follow up.

The position is currently on a part time basis (20 hours a week) and the majority of the work will need to be done remotely. There is potential for the position to become full time after the beginning of the year.
Major Areas of Responsibility:
1. Prepare and distribute prebills as requested.
2. Review prebills and make appropriate edits/changes to ensure accurate information.
3. Prepare write off memoranda as required.
4. Prepare final bills using appropriate formats.
5. Review complete billing package and deliver to Member for final review and written sign off.
6. Send final bills to clients via mail/email and file BTS.
7. Submit accrual information for e-billing clients.
8. Maintain and submit rates to the appropriate vendors for e-billing.
9. Maintain billing filesite folders, which detail client and billing requirements.
10. Prepare Billing Waivers as needed.
11. Maintain billing files in an orderly manner.
12. Fully understand specific client needs and manage expectations to ensure compliancy.

1. Maintain client billing spreadsheets which include but not limited to: documenting and tracking volume discount levels; credits and adjustments; rate bid sheets.
2. Maintain timekeeper status' for e-billing vendors.
3. Provide adhoc analysis as requested for WIP, Time, Receipts and Unapplied Cash.
4. Provide monthly/quarterly accrual information for clients and Billing Members.
1. Review reminder statements as necessary.
2. Prepare A/R write offs as directed by Members.
3. Monitor electronic billing receivables for reductions and adjustments; ensure timely resolution to same.
4. Work with Billing Member to correct all reductions and adjustments, prepare timely write-offs of amounts deemed not collectible.
5. Collaborate with Credit and Collections Analyst on receivables that should be considered for additional follow-up.
IV. OTHER Provide support and/or assistance to the Chief Financial Officer, Director Of Finance, Client Accounting Manager, Billing Supervisor and the Members, as requested.

1. A minimum of two years of billing experience is required.
2. Experience in a law firm is preferred.
3. A College degree is a plus.
4. Thorough knowledge of computerized billing applications in a networked client/server environment.
5. Knowledge of Word and Excel.
6. Working knowledge of electronic billing vendor systems and LEDES electronic billing.
7. Ability to work independently and identify billing issues for management follow up and resolution.
8. Ability to maintain professional relationships with all levels of firm personnel.
9. Ability to multi-task work in a fast paced environment and establish priorities.
10. Solid written and verbal communication skills.
11. Solid organizational and follow-up skills.
12. Ability to work as an integral Member of the Billing Team and the Finance Department

To apply, please click on the following link: http://www.lowensteinrightanswer.com/staff/jobopportunities/

Lowenstein Sandler PC is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler PC, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler PC as a result of the referral.